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Privacy Policy

This policy is designed to help you understand what personal information the Greyhound Board of Great Britain (GBGB) may hold about you and how it will be used.  This policy also gives you information on who to contact if you have any questions about the way in which the GBGB uses your personal information.

 

What is “personal data”?

Your personal data means information by which you, as and individual, can be identified.  It includes information such as your name, date of birth, mailing address, telephone number(s) and email address.

 

What is “sensitive personal data”?

Under the Data Protection Act 1998 certain personal information is classed as “sensitive personal data”.  The GBGB may require you to provide sensitive personal information, for example details of criminal convictions.  This will only be requested and used for specific identified purposes.  By providing us with any sensitive personal data you are giving the GBGB your explicit consent to use such sensitive personal data for such specific identified purposes and in accordance with this privacy policy.

 

What is the GBGB and when will it process personal data?

The GBGB has responsibility for the governance, regulation and management of the sport of licensed greyhound racing in England, Scotland and Wales.
It is also responsible for greyhound and licence holder registration, for the security and welfare of greyhounds and for the Rules of Racing and their enforcement.  To discharge its role the GBGB will need to process personal data relating to:

 

  • Professional/greyhound trainers and their assistants.
  • Local official, parade or other licence applications.
  • Kennelhand licence applications.
  • Greyhound ownership, including registration of syndicate ownership, company ownership and leasing.
  • Applicants’ appointing agents to act on their behalf.
  • Any other personal data submitted to the GBGB.

 

What personal data does the GBGB collect?

The GBGB collects personal data that you voluntarily provide to it in the context of its role as a regulatory authority.  This will typically include names and contact details required on the various application forms submitted by you to the GBGB for licensing or other purposes.

 

What sensitive personal data does the GBGB collect?

The GBGB collects information relating to criminal convictions which is classed as sensitive personal data.

 

Data Security

Your personal data is electronically stored on the GBGB’s in-house server(s).  The GBGB employs industry standard server protection to prevent hacking or corruption of its data.

 

How does the GBGB use your personal data?

Your personal data will be processed by the GBGB in accordance with the Rules of Racing in force from time to time.
In the course of discharging its regulatory duties, the GBGB will use your personal data for its own internal processes and procedures which may include the following:

 

  • Carrying out security checks.
  • Administering or enforcing licence requirements and/or the GBGB Rules of Racing.
  • Promoting the welfare of greyhounds.
  • Preventing/detecting/investigating potential breaches of the Rules of Racing in relation to betting practices and illegal betting practices.
  • Any other purposes that the GBGB may reasonably require in the course of the proper administration of its duties.

In the course of discharging its regulatory duties and/or to further the purposes of GBGB licensed greyhound racing generally, the GBGB may need to distribute your personal data electronically to the following third parties:

 

  • GBGB licensed racecourses which abide by the GBGB Rules of Racing, or other racecourses and greyhound authorities recognised by the GBGB.
  • Independent third party professional organisations involved with the preparation of national form data and race cards.
  • The Retired Greyhound Trust
  • Other bona fide animal welfare organisations for the purposes of returning lost greyhounds to their owners.
  • GBGB third party product or service providers to include for example the GBGB IT systems maintainers or providers.
  • Police or other law enforcement agencies or other regulatory bodies.
  • The Integrity in Sports Betting Committee.


The GBGB may also:

 

  • Make the personal data you provide to the GBGB in your licence applications available to visitors to the GBGB website and/or publish them in the GBGB Calendar.  This is done with a view to further the legitimate interests of the greyhound racing community.
  • Disclose your personal data if the GBGB has legitimate reason to believe that you are involved in irregular betting practices.
  • Disclose your personal data for legal reasons.

 

How does the GBGB use your sensitive personal data?

Your sensitive personal data will be processed by the GBGB in accordance with the Rules of Racing in force from time to time.
In the course of discharging its regulatory duties, the GBGB will use your sensitive personal data for its own internal processes and procedures which may include the following:

 

  • Carrying out security checks.
  • Administering or enforcing licence requirements and/or the GBGB Rules of Racing.
  • Promoting the welfare of greyhounds.
  • Preventing/detecting/investigating potential breaches of the Rules of Racing in relation to betting practices and illegal betting practices.
  • Any other purposes that the GBGB may reasonably require in the course of the proper administration of its duties.

 

The GBGB will not disclose your sensitive personal data unless you have given us your explicit consent to do so or unless we are required to do so by law.

 

Your consent

By submitting your personal data to the GBGB you consent to the GBGB using and distributing your personal data as set out in this privacy policy.

 

Access to your personal data held by the GBGB
You may submit a written request to the GBGB at the address listed below requesting details of all personal data it holds about you subject to payment of the usual statutory fee.


Feedback/more information
If you have any questions or suggestions regarding the way in which the GBGB uses your personal data, or if you object to the GBGB disclosing your personal data in one of the ways or for one of the purposes listed above please contact us (contact details below).


Please note that withdrawing your consent to data processing may result in the GBGB losing the ability to regulate your licence application(s) or other permissions granted by the GBGB, in which event the

GBGB reserves its right to suspend or cancel any licence(s) or permission(s) granted.

 

The GBGB may change this policy from time to time.

 

Contact details
Deputy Registrar
Greyhound Board of Great Britain
Procter House
1 Procter Street
London
WC1V 6DW
Tel:  020 7421 3770
Fax: 020 7421 3777